Tech Air is hiring

We are looking for an experienced Office Administrator to run the office for our HVAC company in San Diego, California. Please see below to learn more about this position and email [email protected] if you or someone you know would be a good fit to join our rapidly growing team.

Job Duties

• Mon-Fri from 9:00am - 5:00pm
• Answer phones
• Set-up appointments and daily agendas, specifically for our service department / technicians
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Review and approve accounts payable and bi-weekly check runs.
• Billing and invoicing
• Create and send contracts
• Filing and record keeping
• Maintain knowledge of Tech Air's Core Values
• Organize special meetings and functions
• Responsible for ordering office supplies and maintaining a clean office work environment
• Work in fast-paced team environment while managing several tasks at one time
• Perform additional assignments per management’s direction

Qualifications:

• High School Diploma or GED and 1-year related experience and/or training
• Intermediate knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook
• Outstanding customer service skills with great communication skills
• Must have experience and knowledge of Quick Books to input data (some training available)
• Computer savvy with great typing skills
• Ability to prioritize independently in a small office work environment
• Great time management
• Organized and self-sufficient with the ability to multi-task
• Construction or HVAC industry experience preferred
• Full-time
• Upward mobility into Office Manager role very likely

Experience:
Office Management: 1 year +(Preferred)

Education:
High school or equivalent (Required)

License:
Driver's License (Required)

Work authorization:
United States (Required)